Catch-Up & Reconciliation
A settled history of financial records.
A dedicated team reconciles each bank, card, and loan account, while senior reviewers assess the work weekly. The result: one missed month closes at a time in QuickBooks Online or Puzzle.
Best for: owners needing reconciled prior periods.
Months-behind books lock in 2 reporting risks: duplicate and uncoded entries.
When a departure stops the close, duplicate and uncoded entries spread across missed periods. Your CPA begins tax filing without a settled financial picture.
The Continuous Close Method, applied to missed periods.
A team scopes the backlog and reconciles missed months, while senior reviewers assess the work weekly. Aaron Ressel, Senior Controller, and Kevin Cahill, CFO, guide the handoff.
01
Foundation: scope baseline
Assess missed months, count unreconciled accounts, and document uncoded entries in QuickBooks Online.
02
Cadence: ledger repair
Reconcile bank, card, and loan accounts, fix coding, and close missed months in QuickBooks Online or Puzzle.
03
Intelligence: CPA handoff
Prepare reconciled statements, tie out the trial balance, and release completed periods in QuickBooks Online.
Each closed month posts only after statement tie-outs.
What Debit & Co. includes.
Account ties: bank, card, loan
- Bank and card accounts tied to monthly statements
- Loan balances tied to monthly lender statements
- Clearing accounts matched to source transaction records
- Opening balances checked against prior tax returns
Ledger repair: entries
- Duplicate entries removed from prior period ledgers
- Uncategorized entries coded to correct accounts
- Chart of accounts consolidated for reporting
- Missed periods closed in QuickBooks Online or Puzzle
CPA handoff: periods
- Each missed month reconciled and closed to statements
- Reconciled statements included for every closed month
- Tied-out trial balance prepared for CPA filing
- Monthly close support available after handoff
A fit when…
- Books are 3+ months behind or unreconciled.
- Bank balances and ledger balances differ.
- Your CPA needs reconciled books before tax prep.
- A lender needs reconciled year-end numbers.
Not a fit when…
- Current books need a monthly close instead.
- Pre-revenue operations have little history.
- Software, not ledger repair, is the need.
- Only a tax return from current books is needed.
Need monthly bookkeeping instead? See Comprehensive Bookkeepers →
Data security: encrypted data, role-based access, 7-day documented offboarding.
Case studies
Recovering $300K in unbilled revenue at a digital marketing firm. →
Truvolv reconciled billing for 200+ customer accounts back to 2024 and issued every missing invoice. Monthly billing more than doubled in six months.
From cash to accrual: a surgery center regains financial visibility. →
Debit & Co. reconciled Gayoso Plastic Surgery’s historical books, converted them to accrual, and cut the close to under seven business days.
Comparing Debit & Co. to DIY reconciliation across 5 dimensions.
| Buyer evaluates | DIY or part-time | Debit & Co. |
|---|---|---|
| Starting order | Latest period first | Diagnostic, then oldest period first |
| Review | No second reviewer | Weekly senior review per period |
| Billing scope | Open-ended hourly billing | Fixed scope after review |
| Bank tie-out | Ending balance only | Every period tied to statements |
| Ongoing close | Backlog returns | Monthly close available after handoff |
Two senior reviewers oversee every restored period.
Senior Controller
Aaron Ressel
Reviews each reconciled month for accuracy. Brings an MBA and accounting and reporting leadership.
CFO
Kevin Cahill
Reviews financials weekly for accuracy. Brings 20+ years of CFO leadership and a KPMG and PwC background.
50+ years of combined CFO and Controller experience.
Pricing starts at $2,000.
Scope depends on missed months, accounts, and ledger condition. Ongoing monthly close is available from $300 a month. Eight drivers shape the price:
- Months behind and condition of available records
- Bank, card, and loan accounts requiring tie-out
- Transactions across missed periods requiring review
- Uncoded or duplicate entries in the ledger
- Cash or accrual basis GAAP reporting requirements
- CPA-required prior-period adjustments needed
- Legal entities requiring consolidated reporting
- Software: QuickBooks Online, Puzzle, Bill.com
Related thinking from the Playbook.
Ledger repair
Repairing a ledger backlog across years
Work sequence for books that span several years.
Bank records
Bank reconciliation, worked example
Statement matching and steps used to resolve gaps.
Balance sheet
Negative balances and suspense accounts
Stale AR and AP resolved without rewriting history.
Four questions before you book.
How soon can my books be current?
Timing is set during scoping and depends on accounts, records, and backlog condition. Months close one at a time, oldest first.
What does Catch-Up & Reconciliation cost?
Catch-Up & Reconciliation starts at $2,000. Scope and quote depend on missed months, accounts, and ledger condition.
Can you reconcile several years at once?
Yes. We work period by period, oldest first, until the ledger is current. Scope depends on missed months, accounts, and ledger condition.
How does Catch-Up differ from Comprehensive Bookkeepers?
Catch-Up restores past months. Comprehensive Bookkeepers maintains the monthly close, usually in 5 to 7 days. See Comprehensive Bookkeepers →
Reconciled books, ready before the next tax filing.
Diagnostic scope, account reconciliations, closed periods, and a tied-out trial balance. Your ledger is ready for CPA review, with records aligned for ongoing monthly close.