01 · Where we found them

The challenge.

ArchTile’s controller was overwhelmed by AP volume. Invoices were getting lost, vendor payments were delayed, and there was no consistent system for tracking payables by project. High-volume intake from subcontractors, material suppliers, and project-specific vendors collided with PO-matching requirements inside Dynamics 365 Business Central, construction-specific tax compliance considerations (county surtax and freight taxability), and receiving-documentation gaps that made invoice approval and payment timing unpredictable. The work required operational AP redesign, ERP workflow discipline, and controller-level process execution — not a simple bookkeeping cleanup.

04 · What continues

Ongoing impact.

ArchTile now operates a dependable AP review cadence with clearer project-level payable visibility and stronger support for vendor payment timing. The engagement reflects Debit & Co’s fractional accounting placement model inside complex ERP environments.

• Weekly AP review and approval workflow
• PO-matching + receiving documentation discipline
• Vendor management and payment scheduling
• Project-level payable visibility for the controller
• Tax compliance review for construction-specific items

01 · Where we found them

The challenge.

Masterworks is a New York City-based fintech firm with a heavily automated financial stack. Even with strong automation in place, the team required specialised operational oversight for payroll processing through Rippling, 401k contribution coordination through Betterment, employee onboarding and offboarding workflows requiring controller approval, and payment operations reconciliation in Modern Treasury via Airtable. The work needed precision, multi-platform familiarity, and a partner who could work inside the existing stack without creating additional management burden.

04 · What continues

Ongoing impact.

Debit & Co continues to support Masterworks as a fractional accounting operations partner. The engagement reflects the firm’s role replacement and augmentation model: the client retains strategic oversight while Debit & Co handles specialised execution across payroll, benefits, treasury, and approval workflows.

• Bi-weekly payroll processing through Rippling
• 401k contribution coordination through Betterment
• Employee onboarding and offboarding workflows
• Daily payment operations reconciliation in Modern Treasury
• Exception handling for transaction approvals

01 · Where we found them

The challenge.

A fast-growing St. Petersburg plastic surgery practice came to Debit & Co during a period of transition. Revenue was rising. Reliable financial information was not. The books were on cash basis, month-end closes were delayed, reports were inconsistent, and the owners could not tell whether profitability was keeping pace with growth. Leadership was making decisions on intuition.

04 · What continues

Ongoing impact.

Debit & Co continues as the practice’s trusted financial partner.

• Monthly close + financial statement delivery
• Service-line profitability reporting
• Pricing, hiring, and investment decision support

01 · Where we found them

The challenge.

Truvolv operates in the digital marketing and business growth services sector, specialising in contractors and home-services companies through its TruSpeed platform and TruCoach mentorship program. When we engaged, the previous billing manager was struggling to keep billing and collections current. Invoices were not consistently issued or tracked. Collections were unmanaged. The business had to rely on investor equity and loans to fund operations because revenue collection was not keeping pace with services delivered. It was unclear whether the gap came from missing invoices, unbilled customers, or unpaid invoices across a growing customer base.

04 · What continues

Ongoing impact.

We continue to run Truvolv’s entire billing and revenue operations function.

• Daily billing management
• Invoice generation and monitoring
• Customer billing requests and account support
• Ongoing collections
• Monitoring and reducing legacy outstanding invoices