AP operations redesign
Rebuilding AP operations for a construction firm on Dynamics 365
Debit & Co rebuilt the accounts-payable operating rhythm inside Dynamics 365 Business Central for a Tampa commercial flooring installer, clearing the AP backlog within 60 days and restoring vendor payment accuracy across high-volume subcontractor and supplier workflows.
Industry
Construction — commercial flooring
Company size
Mid-market
Annual revenue
Not disclosed
Engagement
Ongoing
01 · Where we found them
The challenge.
ArchTile’s controller was overwhelmed by AP volume. Invoices were getting lost, vendor payments were delayed, and there was no consistent system for tracking payables by project. High-volume intake from subcontractors, material suppliers, and project-specific vendors collided with PO-matching requirements inside Dynamics 365 Business Central, construction-specific tax compliance considerations (county surtax and freight taxability), and receiving-documentation gaps that made invoice approval and payment timing unpredictable. The work required operational AP redesign, ERP workflow discipline, and controller-level process execution — not a simple bookkeeping cleanup.
02 · What we did
Our approach.
Debit & Co rebuilt the AP operating rhythm inside Business Central with a structured weekly review process that could handle construction-specific transaction volume without pulling leadership into day-to-day invoice troubleshooting.
- Centralised invoice intake workflows so vendor bills were captured consistently
- PO-matching protocols established inside Dynamics 365 Business Central
- Vendor management and project-level payables tracking aligned to job activity
- Tax compliance review for construction-specific issues (county surtax, freight taxability)
- Receiving-documentation standards to support accurate approvals and payment timing
- Weekly AP review tied to the Continuous Close AP Review System™
- Payment scheduling aligned with project billing cycles and cash flow priorities
03 · What changed
The results.
AP backlog
Cleared
Within 60 days
Payment accuracy
0 errors
No missed or
duplicate payments
ERP
Dynamics 365
Business Central
workflow
04 · What continues
Ongoing impact.
ArchTile now operates a dependable AP review cadence with clearer project-level payable visibility and stronger support for vendor payment timing. The engagement reflects Debit & Co’s fractional accounting placement model inside complex ERP environments.
- Weekly AP review and approval workflow
- PO-matching + receiving documentation discipline
- Vendor management and payment scheduling
- Project-level payable visibility for the controller
- Tax compliance review for construction-specific items
“Volume is not a bookkeeping problem; it is an operating-system problem. Inside a real ERP, AP discipline compounds — one weekly review prevents twenty downstream firefights.”
— Insight
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