Community Associations
Association books that meet Florida law.
A dedicated accountant records activity daily, while 2 senior reviewers, a Controller and a CFO, check the work weekly. The result: a 5-to-7-day close, every month, and a compliant year-end report.
Best for: Florida condo and HOA boards under Ch. 718 or 720.
An ignored report request can bar a condo board from waivers for 2 years.
An owner asks in writing, and the board has 5 business days to deliver. If the Division steps in and the books are not ready, the board has no year-end report to hand over.
The Continuous Close Method™, applied to association books.
A dedicated accountant records activity daily, while Aaron Ressel, Senior Controller, and Kevin Cahill, CFO, review it weekly. Books stay at the level your revenue requires.
01
Foundation: scope + baseline
Confirm the revenue tier, verify opening balances, and map the statutory calendar into the Playbook.
02
Cadence: rhythm and close
Record activity daily, reconcile every account monthly, and close in 5 to 7 days with weekly senior review.
03
Intelligence: Month 3+
Track reserves, flag variances, and hand your CPA a clean tie-out before each compilation, review, or audit.
What Debit & Co. includes for associations.
Core books: monthly close
- Bank, card, and loan reconciliations monthly
- Assessment and delinquency tracking by owner
- Accounts payable with board approvals
- Monthly financial statements for the board
Compliance layer: Ch. 718 and 720
- Annual tier check under Fla. Stat. 718 and 720
- 90-day completion and delivery calendar
- Reserve and SIRS schedule tracking
- Budget and owner-meeting dates calendared
Method layer: weekly review
- Weekly Aaron and Kevin senior review
- Custom Playbook™ with documented SOPs
- 5 to 7 day close, checked every cycle
- Clean tie-out file handed to your CPA
A fit when…
- Year-end reports run late or never finish.
- Revenue sits near a report-level threshold.
- The board sees no monthly financials.
- Your CPA needs cleaner books to start.
Not a fit when…
- You need only a CPA compilation or audit.
- You want a full-time on-site manager.
- You need day-to-day property management.
- You need legal advice on governing documents.
Want the free check first? Run the Reporting Check →
Data security: encrypted data, role-based access, 7-day documented offboarding.
General educational information based on Fla. Stat. §718.111(13) and §720.303(7). Not legal or accounting advice.
Case studies
Rebuilding AP operations for a construction firm on Dynamics 365. →
ArchTile’s accounts-payable backlog cleared within 60 days after an AP redesign in Business Central restored vendor payment accuracy and project-level payable visibility.
From cash to accrual: a surgery center regains financial visibility. →
Gayoso Plastic Surgery compressed its monthly close from several weeks to under seven business days following a structured cash-to-accrual conversion.
Comparing Debit & Co. to typical association bookkeeping across 5 dimensions.
| Buyer evaluates | Typical association bookkeeping | Debit & Co. |
|---|---|---|
| Report level | Habit decides the level | Revenue decides the level yearly |
| Work rhythm | Catch-up at year-end | Activity kept current all month |
| Senior review | Rare or none | Weekly Controller and CFO review |
| Board visibility | Statements on request | Board-ready financials monthly |
| Process knowledge | Lives in one person’s head | Custom Playbook™ documents it |
Two senior reviewers oversee every monthly close.
Senior Controller
Aaron Ressel
Reviews every close packet for accuracy and GAAP treatment. Brings an MBA and 20+ years in reporting leadership.
CFO
Kevin Cahill
Surfaces variances and models cash impact for the board. Career spans KPMG, PwC, and PE-backed CFO seats.
The two bring 50+ years of combined financial leadership.
Scope sets the price, quoted up front.
Units, entities, and transaction volume set the final scope. We quote a fixed monthly fee after the Discovery call. Four drivers shape the price:
- Units or parcels, and number of associations
- Monthly transaction volume across all accounts
- Required report level, from cash report to audit
- Software stack and reserve-study schedules
Related thinking from the Playbook.
Compliance
Which year-end report Florida requires
A 60-second check by revenue tier and type.
Bookkeeping
What continuous close actually means
5 to 7 day close versus 3 to 4 week traditional.
Four questions before you book.
Does Debit & Co. replace our CPA?
No. We keep the books, and your CPA prepares the compilation, review, or audit. A clean tie-out makes that engagement faster and cheaper to run.
Which report level does our association need?
Total annual revenue sets it: under $150K, a cash report; $150K to $300K, compiled; $300K to $500K, reviewed; $500K or more, audited. HOAs with 1,000 or more parcels must audit at any revenue level.
How long until the close runs on schedule?
Foundation work takes about 15 days. Most engagements reach a steady 5 to 7 day close by Month 3, then hold that cadence.
How does this differ from our management company’s bookkeeping?
A management ledger exists to bill and pay. Ours is built to the statutory report level and reviewed weekly. Get the board one-pager →
Continuous close, ready in 90 days from kickoff.
Daily recording, weekly senior review, documented Playbook. Books stay at the level Florida requires. The close lands in 5 to 7 days every month, with no year-end scramble.